You asked and we listened! The Library staff is excited to announce the launch of LibCal: a new study room reservation system that gives students more control! With a new system comes a revised policy, and there are a lot of changes. While I recommend everyone take a couple minutes to read the policy, here are the top 10 things students need to know about reserving a study room:
- The reservation system is located on a new website.
- Each student can reserve a study room for a maximum of two hours per day.
I know, I know, you’re all screaming at me, “But that’s two hours less than what we used to get!” I hear you. So to clarify, the time limit is based on each student, not the group as a whole. A two-person study group can book the room for a total of four hours.
- You can now see what amenities are in each room before you reserve it.
Gone are the days of wondering which amenities are each study room. You can now view a floor plan of each study room as well as its location by clicking “info” next to the room you’re interested in.
- Student Organizations can reserve the conference table in the Student Org Lounge.
This is a great place to hold e-board and general body meetings, just to name a few uses. But don’t worry, reserving the conference table won’t take away from your daily two hours to reserve a study room.
- You can now book the room yourself and don’t need to wait for staff to confirm your request.
The new system requires students to log in with their NetID, which means that the employee at the circulation desk is unable to make the reservation for you. As always, if you have any questions or concerns, we’re happy to help.
- You can reserve a room up to two weeks in advance.
If you realize you can’t make it, cancel the reservation to allow another student to use the room. You can always reschedule for a different time that day.
- Food is not allowed in the study rooms.
Covered beverages and small snacks like granola bars are allowed. You can eat your meals in the café or in the Student Org Lounge on the fourth floor.
- Furniture should stay put.
If you need to rearrange the room, make sure you put everything back before you leave.
- Study Rooms will be available in between competition rounds.
You told us you find it frustrating when rooms are reserved for competitions, but aren’t being used. We’ve introduced new measures to ensure competitions are only reserving the rooms for the duration of a round. We’ll be reaching out to the e-boards of Mock Trial, Moot Court, and Negotiation and Dispute Resolution Society with more details.
- TAs can make a recurring reservation for office hours.
Remember, all of this is only for the library study rooms. If you want to host an event somewhere else, you need to use the pending room requests form found on the Student Portal. Still have questions? That’s okay. Just stop by the circulation desk, drop an email at firstname.lastname@example.org, or call us at (860) 570-5012. We are always happy to help!